Dean's Administrative Suite Operations

Spaces in the admin suite in DFA 2.4*

• DFA 2.402 Conference Room (capacity: 20 – 14 seated and 6 along banquette; AV connection, display screen and Owl 360): The deans suite conference room (DFA 2.402) must be reserved in advance for meetings and events. Please email requests to dfa2.402conferenceroom@austin.utexas.edu
• DFA 2.424 Huddle Room (capacity: 5 seated; AV connections, display screen): The deans suite huddle room (DFA 2.424) must be reserved in advance for meetings and events. Please email requests to dfa2.424huddleroom@austin.utexas.edu

First-floor DFA spaces*

• DFA 1.101K Collab Room (capacity: 16;  AV connections, display screen, wall mounted camera): DFA 1.101K must be reserved in advance for meetings and events. Please email kscreservations@austin.utexas.edu to inquire about availability.
• Visit this page for more information about reserving space in the Kendra Scott Center.

*Dean's Office staff will receive priority for reserving these spaces.

Parking Pass Requests

All requests for parking passes and borrowing the COFA car must go through cfdo-operations@austin.utexas.edu. Please be as timely as possible when requesting parking passes and please plan for alternative arrangements if one is not available. Your unit should also have chaser tickets for garage parking needs.

COFA Car

All requests for borrowing the COFA car must go through cfdo-operations@austin.utexas.edu. Only approved drivers may request the COFA car. Please email Paola Garcia-Villalva (paola.garciavillalva@austin.utexas.edu) if you are unsure of your status or if you’d like to sign up for training.

COFA Cart

As of January 2025, we do not have a COFA Cart available for use. An update will go out once a new cart has been procured. 

The suite will be unlocked between 8 a.m. and 5 p.m. on Monday through Friday. All Dean's Office staff access the suite after hours by scanning their UT ID on the BACs reader at the suite entrance. 

To avoid meeting/workflow disruptions, staff may not enter or exit the suite via the exterior patio doors on the north side of the building.

Dean's Office staff mailboxes are located just inside the suite entrance, near the supply cabinets. Please be sure to check your designated slot regularly.

If  you receive a package, you’ll receive an email from front desk staff once it’s ready to be picked up. Available storage space in our package room is limited, so please pick your packages up promptly.

Basic office supplies (e.g., paper, pens, folders, etc.) and first aid/hygiene products are available in cabinets just inside the suite. Please feel free to use what you need. If you notice we are low on (or lacking) stock of a particular kind of product, please email cfdo-operations@austin.utexas.edu. 

For any office supplies unique to your personal use, please order those items separately using the instructions under "Purchasing Procedures" on the Accounting office's page.

Trash collection

We are participating in a new waste and recycling pilot program intended to streamline UT’s waste collection process.  Each of you has been provided with a deskside recycling can with integral waste bin.  Please place all recyclable materials in the blue bin, and non-recyclables in the black bin.  Custodial will no longer collects office waste from individual offices.  Each staff member will be responsible for emptying their bins daily into the central receptacles in the kitchen or outside the conference room 2.402.

Composting 

As participants in the Zero Waste Workplace (ZWW) program, we have been provided with a breakroom compost bin. Please place compostable items (food, food soiled & compostable paper, compostable plastic ) in this bin. If you are unsure, place in landfill trash. The compost bin is emptied each day at 4 p.m.. If you have compostable items after 4 p.m., please place them in the trash instead.

The kitchen area is available for everyone’s use, and we ask that you be respectful of the space and of others who also use it. A few reminders:

• Please clean up after yourself when using the microwave, toaster oven, fridge, or any other appliances.
• Please use the provided coasters when placing drinks on table surfaces. 
• Be sure to gently hand wash any dishes or utensils you use—we request that you load rinsed items into the dishwasher. We will run it every afternoon at 4 p.m.
• Any food items that are obviously spoiled and/or past their best-by date that are left in the fridge will be disposed of on the last Friday of the month.

All tables should be wiped down and food waste should be properly disposed of. As a safety precaution, outdoor tables and chairs should not be moved.

If holding an event in our space, please take care to ensure the space is left as you found it. 

• Please re-set all furniture in the suite (a re-set map is available at the front desk) and remove all food waste and trash from the space. 
• All trash should be taken to the dumpster in the TPA loading dock at the conclusion of your event—a map to the dumpsters can be found on the back of the conference room door.  All trash and recycling must be bagged because loose items will blow out of the truck.  Extra trash bags and cleaning supplies are in the cabinets. 
• Deans Office break room supplies, dishware, and utensils should not be used for events.